Job Postings

Organization Name:   Cole Schotz

Position: Client Services/Hospitality Representative - New York Office

Location: New York, NY

Education and/or Experience: 

Job Description: Prominent mid-Atlantic law firm with multiple regional office locations seeks a full-time Client Services/Hospitality Representative (Monday through Friday from 10:00 am – 7:00 pm) for our New York Office located in Midtown at 1325 Avenue of Americas between (53rd & 54th Street).

Job Responsibilities: Job responsibilities include high volume phone contact, greeting clients and reserving conference rooms, conference room set ups and maintenance of kitchen pantries. Candidate must possess strong computer skills. Other duties include light typing, photo copying, filing and special projects on an as needed basis.

Job Requiremements: 

Skills, Knowledge & Abilities: 

How to Apply: We offer a competitive starting salary plus a comprehensive benefits package. Salary is commensurate with experience. The salary range for this position is $55,000 to 60,000. Please e-mail resume for consideration to: Gayle P. Englert, Chief Human Resources Officer Cole Schotz P.C. Court Plaza North, 25 Main Street, P.O. Box 800, Hackensack, NJ 07602-0800 [email protected] Please visit our website www.coleschotz.com NEW JERSEY/NEW YORK/DELAWARE/MARYLAND/TEXAS/FLORIDA/WASHINGTON D.C. Cole Schotz is an Equal Opportunity Employer 

April23, 2025

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Organization Name:   Stevens & Lee

Position: Assistant Director of Shareholder Recruiting

Location: Princeton

Education and/or Experience: 

Job Description: Powerful Partnerships. Standout Solutions.Stevens & Lee is a full-service law firm with approximately 200 attorneys in 15 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. We provide services to a wide range of business clients from the lower middle market to Fortune 500 companies on a regional and national basis. The law firm is part of The Stevens & Lee Companies, a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services firms.Job OverviewThe Assistant Director of Shareholder Recruiting and Integration works with the Director of Shareholder Recruiting in formulating and implementing a comprehensive recruiting program designed to attract high quality legal talent – individuals, groups and firms – in addition to overseeing onboarding and integration of new legal talent into the firm.

Job Responsibilities: Primary Responsibilities (responsibilities include but not limited to)• Develop and implement an annual recruitment strategy for shareholder hiring, ensuring alignment with firm goals and growth targets• Manage the full lateral recruitment process, including identification, interviewing, and making offers, to attract top-tier talent• Cultivate and maintain strong relationships with external recruiters to enhance the firm's recruitment efforts and ensure access to high-quality candidates• Oversee the onboarding and integration process for lateral hires, ensuring smooth transitions and effective integration into the firm culture and operations• Conduct market research and competitive analysis on lateral hiring trends, market conditions, and industry standards to inform recruitment strategies• Collaborate with Firm Administration to streamline hiring, onboarding, and operational processes, ensuring consistency and efficiency across the firm• Support additional special projects as assigned, providing strategic input and leadership on various firm initiatives

Job Requiremements: • Undergraduate degree in business or economics from an accredited school; MBA or JD preferred• Prior experience working in a professional services firm, preferably a law firm, in direct client service, recruiting of professionals or other relevant role• Additional experience in business development or sales within professional services (accounting, consulting, etc.), is preferred• Excellent communication, negotiation, and interpersonal skills• Strong organizational and time management abilities• Flexible and adaptable, with the ability to travel and work beyond normal business hours as needed

Skills, Knowledge & Abilities: • Proven ability to collaborate effectively with individuals at all levels across the firm• Ability to work independently and efficiently while also thriving in a team-oriented environment• Strong interpersonal skills with the ability to quickly build rapport with lateral hires, recruiters, and internal stakeholders• Strong financial and analytical skills• Proficiency in Microsoft Word, PowerPoint and Excel

How to Apply: Interested candidates should submit a resume and cover letter to: [email protected]

April14, 2025

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Organization Name: Peckar & Abramson, P.C.

Position: Controller

Location: River Edge, New Jersey

Education and/or Experience: Bachelor’s degree in accounting, Finance, or Business Management required; CPA or MBA preferred. • Minimum of 10 years of progressive financial leadership experience, ideally within a professional services or law firm environment. • Minimum of 5 years of direct supervisory experience in accounting or finance teams.

Job Description: Peckar & Abramson, P.C., a leading national law firm and innovator in construction law, is currently seeking an experienced Controller to lead our accounting department and ensure the financial health of our firm. This position is responsible for financial management, reporting, trust accounting, budgeting, billing, collections, accounts payable, and accounts receivable, as well as technology coordination and internal client service. The Controller will provide strategic financial leadership while maintaining the firm’s high standards of excellence and client support.

Job Responsibilities: Financial Management & Reporting: Oversee daily financial operations, including trust accounting, general ledger management, billing, collections, accounts payable, and accounts receivable. • Prepare and review monthly financial statements, operational reports, and profitability analyses. • Manage the annual budgeting process and provide financial forecasts. • Evaluate financial data and deliver strategic recommendations to leadership. • Ensure compliance with financial regulations and internal policies. • Internal Client Service & Cross Departmental Collaboration • Serve as a financial resource to attorneys, firm leadership, and other departments by providing insights and analysis. • Support internal stakeholders with client financial requests, reporting, and budgetary guidance. •Clearly communicate financial policies, procedures, and best practices to non-financial staff. • Ensure responsiveness and high-quality service to attorneys and other internal clients. Leadership & Team Management: Lead, mentor, and develop accounting department staff, fostering a culture of collaboration and continuous improvement. • Coordinate team schedules, approve time-off requests, and implement cross-training initiatives. • Recommend staffing adjustments as needed to ensure adequate financial support across the firm. Technology & Process Improvement: Troubleshoot local technology issues and collaborate with the national IT team on financial software and cybersecurity initiatives. • Assess current financial processes and recommend improvements to enhance efficiency. • Ensure accurate and timely financial reporting through effective use of accounting software and Microsoft Office tools. Vendor, Expense, Accounts Payable & Accounts Receivable Management: Oversee accounts payable and accounts receivable processes, ensuring timely payment and collections. • Manage office expenditures, bank reconciliations, and local checkbook maintenance. • Develop and maintain strong vendor relationships and ensure efficient payment processing. • Provide financial oversight for one related ESI profit center.

Job Requirements: 

Skills, Knowledge & Abilities: Strong proficiency in Microsoft Office Suite, especially Excel and Word. • Expertise in financial reporting systems and accounting software. Aderant Expert a plus. • Knowledge of accounting principles, budget management, and financial forecasting. • Proven ability to manage multiple offices, priorities, and deadlines in a fast-paced environment. • Strong problem-solving skills, confidentiality and sound business judgment. • Ability to communicate financial concepts clearly with non-financial stakeholders • Adaptability to change and a proactive approach to innovation and process improvement. • Effective leadership, team building, and staff development capabilities.

How to Apply: If you are a dynamic financial leader with a passion for excellence and a strong commitment to internal client service, we invite you to apply and become part of our team. To apply, candidates should provide cover letter, resume and salary requirements to: [email protected]. Peckar & Abramson, P.C. is an equal opportunity employer. 

April 9, 2025

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Organization Name: Peckar & Abramson, P.C.

Position: Full Charge Bookkeeper

Location: River Edge, New Jersey

Education and/or Experience: Bachelor's degree in accounting, finance, or business administration or equivalent experience (preferred)

Job Description: Peckar & Abramson, P.C., a leading national law firm and innovator in construction law, is currently seeking an experienced financial professional to join our company as a Full Charge Bookkeeper. As part of our finance team, you will manage all company ledgers, process payroll journal entries, and reconcile invoices, accounts payable, and accounts receivable. Additionally, you will assist leadership with reporting and regulatory requirements. Our ideal candidate has several years of prior bookkeeping experience, knowledge of integrated accounting software, and experience preparing financial reports. You also need communication skills to explain financial concepts to other employees.

Job Responsibilities: Perform all bookkeeping functions through general ledger. • Process payroll journal entries. • Process accounts payable including assisting with American Express, Client Costs, and Firm expenses. • Perform all cash receipt deposits and data entry into accounting system including Firm and Trust receipts, wire transfers, ACH’s, and credit cards payments. • Prepare bank reconciliations for firm and trust banks. • Perform analysis of general ledger accounts. • Assistance with Trust Accounting. • Perform client account analysis and bank reconciliations. • Assist with client accounting system maintenance. • Prepare reports as required. • Support month-end and year-end closing activities. • Maintain accurate financial records and documentation. • Assist with filing and special projects as needed. • Respond to client inquiries regarding billing and payment status. • Assist the accounting team with other administrative tasks as required. • Communicate with employees, vendors, and clients to resolve inquiries.

Job Requirements: 

Skills, Knowledge & Abilities: 3 or more years’ bookkeeping experience in a law firm or professional services firm. Prior experience with Aderant Expert/Elite 3 or similar accounting system a+ • Demonstrated proficiency with MS Office (Outlook, Word and Excel)

How to Apply: What We Offer: Competitive salary and benefits package include 401k, Life insurance, medical, dental, vision benefits, and FSA and HSA. We offer discounted excess life insurance, transit commuter program, and excess liability coverage. Hybrid remote after 90-days with 4 days in the office and 1 day remote. • We provide opportunities for personal growth and development. We also have a very congenial, supportive and collaborative work environment. To apply, candidates should provide cover letter, resume and salary requirements to: [email protected]. Peckar & Abramson, P.C. is an Equal Opportunity Employer (EOE). 

April 9, 2025

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Organization Name: Peckar & Abramson, P.C.

Position: Accounts Receivable Collections Coordinator

Location: River Edge, New Jersey

Education and/or Experience: Bachelor’s degree preferred with two (2) to five (5) years of applicable work experience in a medium to large law or professional service firm.

Job Description: Peckar & Abramson, P.C., a leading national law firm and innovator in construction law, is currently seeking an experienced Accounts Receivable Coordinator to join its Finance team at the River Edge, NJ office. The Accounts Receivable Coordinator will oversee the entire cash receipts application process and assist and support the entire collections process. This position will report to the Accounts Receivable Collections Supervisor and will work closely with attorneys, managers, accounting and billing coordinators, and performance administrators throughout the firm.

Job Responsibilities: Accounts Receivable: Research funds received to ensure correct payment application and to minimize credit balances. This includes contacting billing attorneys for assistance. • Enter, validate, and/or apply receipts into Aderant System ensuring that payments are applied timely, completely, and accurately. • Provide daily cash receipt reports to management and e-file accordingly. • Maintain complete and organized cash receipt records - hardcopies and e-copied files • Monitoring unapplied payments and working with the authorized clients, billing attorneys, and finance team to resolve. • Monitor Bill Blast e-billing system for approved but unpaid invoices and for short payments that are the result of e-billing reductions. Work with the billing attorneys to resubmit balances for appeal where applicable. • Assist with month-end closing accounts receivable related activities. Collections: Run and review Aged Accounts Reports periodically from ARCS Collection System. • Communicate directly with partners and authorized clients regarding past due accounts. •Provide monthly client status updates to management and escalate accounts that have become problematic to management so they can intervene where necessary. • Interface with Partners and varying levels of management to implement payment solutions. • Generate monthly reminder statements, ensuring that any partial AR shown is correct. • Assist the team in reconciling client accounts when discrepancies have been found. • Provide back-up to other team members when necessary. • Work with the Billing Department to resolve billing issues/disputes. • Maintain clear and concise collection status notes in collections software. • Participate in collection meetings as directed. • Assist with special projects as needed.

Job Requirements: 

Skills, Knowledge & Abilities: Strong understanding of the entire cash receipts and collections processes. • Computer proficient with strong MS Excel and MS Word skills. Aderant Expert and collection software experience preferred. • Attention to detail and excellent interpersonal, verbal, organizational and written communication skills. • Ensure compliance with internal accounting controls, policies and procedures. • Self-directed with a strong work ethic; capable of working independently with limited supervision, as well as part of a team. • Ability to work in a high-pressure environment with a high degree of accuracy. • Flexibility to work overtime when required, especially at year-end.

How to Apply: What We Offer: Competitive salary and benefits package include 401k, Life insurance, medical, dental, vision benefits, and FSA and HSA. We offer discounted excess life insurance, transit commuter program, and excess liability coverage. Hybrid remote after 90-days with 4 days in the office and 1 day remote. We provide opportunities for personal growth and development. We also have a very congenial, supportive and collaborative work environment.  Application Instructions: Please submit your resume and cover letter to: [email protected].  Peckar & Abramson, P.C. is an Equal Opportunity Employer (EOE). 

April 9, 2025

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Organization Name:  Cole Schotz P.C.

Position: Business Development Manager - New Jersey Office

Location: Hackensack, NJ

Education and/or Experience: College degree and at least 5 years of marketing or business development experience required. Experience in a professional services setting preferred.

Job Description: Prominent mid-Atlantic law firm seeks a Business Development Manager to join the Marketing Department located in New Jersey. This position will report to the Chief Marketing Officer.

Job Responsibilities: Duties include: Execute on marketing and business development strategies to achieve stated practice goals and objectives, track and report on progress, conduct competitive intelligence, prepare detailed reports on clients and targets as well as market and industry trends, maintain experience database, coordinate and prepare RFP responses, proposals and presentations, continually improve pitch materials and process, ensure continuity and efficiency across offices, track and report on RFP/proposal results and trends, brainstorm and create new collateral to position the firm and practice groups, produce high impact submissions for key legal rankings with assistance from outside PR agency, work directly with attorneys to execute business development goals with a focus on providing high level of service, proactively suggest new ideas for reaching target audiences in line with practice group goals, leverage contact relationship management (CRM) system.

Job Requirements: 

Skills, Knowledge & Abilities: Strong administrative, organizational and interpersonal skills required. Strong professional writing, proofreading and editing skills. Candidate should possess the ability to work independently and as part of a team. Proficient with Microsoft Office Suite, particularly Excel and Powerpoint. Familiarity with Monitor Suite and/or Redwood Analytics a plus. Some travel between offices required.

How to Apply: We offer a comprehensive starting salary and benefits program. Please e-mail your resume for consideration to: Gayle P. Englert, Chief Human Resources Officer, Cole Schotz P.C., Court Plaza North, 25 Main Street, P.O. Box 800, Hackensack, NJ 07602-0800 [email protected] Please visit our website www.coleschotz.com NEW JERSEY/NEW YORK/DELAWARE/MARYLAND/TEXAS/FLORIDA. Cole Schotz is an Equal Opportunity Employer 

April 2, 2025

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Organization Name:  COLE SCHOTZ P.C.

Position: Billing Coordinator - New Jersey Office

Location: Hackensack, NJ

Education and/or Experience: 

Job Description: Cole Schotz P.C. Billing Coordinator - New Jersey Office Prominent mid-Atlantic law firm with multiple regional office locations seeks a Billing Coordinator for our New Jersey Office.

Job Responsibilities: Job Duties: Prepare and edit client invoices in accordance with firm policies and client guidelines. Proficient in E-billing procedures. Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for. Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues. Respond to client inquiries regarding billing and payment status. Process write-offs following Firm policy. Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills). Ability to handle a high volume of bills per month. Ability to effectively interact and communicate with attorneys, assistants, and clients. Review and verify accuracy of billing and supporting documentation as required. Create new billing formats as needed. Assist with the preparation of monthly and quarterly billing reports for management review.

Job Requirements: 

Skills, Knowledge & Abilities: Required Skills:3 or more years hands-on billing experience in a law firm. Elite 3E, Aderant (or equivalent accounting software) experience. Demonstrated proficiency with MS Office. Ability to multi-task and prioritize. Ability to organize work flow and use time efficiently. Ability to show strong attention to detail. Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands. Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative. Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.

How to Apply: We offer an excellent compensation package and comprehensive benefits program. Salary is commensurate with experience. Please e-mail resume for consideration to: Gayle P. Englert, Chief Human Resources Officer, Cole Schotz P.C., Court Plaza North, 25 Main Street, P.O. Box 800, Hackensack, NJ 07602, [email protected].  Please visit us at our website www.coleschotz.com. NEW JERSEY/ NEW YORK/ DELAWARE/ MARYLAND/ TEXAS/ FLORIDA. Cole Schotz is an Equal Opportunity Employer 

March 13, 2025

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Organization Name: Townsend Tomaio & Newmark

Position: Billing Specialist

Location: Whippany, NJ

Education and/or Experience: College graduate preferred

Job Description: Responsible for managing the invoices and collections of a mid-size family law firm. Serve as the billing point of contact for clients to answer any client questions regarding billing. LEAP, Quickbooks and law firm experience required.

Job Responsibilities: -Serve as a point of contact for collections/billing/retainers for clients.-Run accounts receivable reports to note clients with negative balances.-Maintain A/R list-Process credit card payments-Maintain client billing records-Send invoices to clients-Record all client payments and credits

Job Requirements: Legal billing and collections required.  Knowledge of LEAP

Skills, Knowledge & Abilities: 

How to Apply: Please forward interest/resume via email to:[email protected] 

 March 3, 2025

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